Terms and Conditions

Last updated: 10 June 2026

1. About these Terms

These Terms and Conditions apply to your use of SoleBooks: Receipts & Expenses, including the SoleBooks mobile app, related website pages, support services, subscription features, receipt tools, export features, quote tools, invoice tools, mileage tools, VAT/tax summary tools, and any related services we provide.

SoleBooks is operated by LabNua.

SoleBooks is designed for users in Ireland and the United Kingdom. These Terms apply to both Ireland and UK users, unless a section clearly says otherwise.

By downloading, accessing, subscribing to, or using SoleBooks, you agree to these Terms. If you do not agree to these Terms, you should not use SoleBooks.

For questions or support, contact support@labnua.com.

2. What SoleBooks does

SoleBooks is a productivity and record-keeping app designed for sole traders, freelancers, contractors, and small businesses in Ireland and the United Kingdom.

The app may help you:

• Create and manage quotes.
• Create and manage invoices.
• Store client and job information.
• Record business expenses.
• Scan and record receipts.
• Track mileage.
• Categorise income and expenses.
• View VAT/tax-related summaries.
• Export records for your own use or for your accountant.
• Prepare business records in a more organised format.

SoleBooks is intended to help you organise your own business records. It is not a replacement for professional accounting, tax, legal, bookkeeping, financial, or compliance advice.

3. SoleBooks is not a tax adviser, accountant, or tax company

SoleBooks is not an accountant, tax adviser, tax agent, financial adviser, solicitor, law firm, payroll provider, bookkeeping firm, VAT adviser, tax filing service, or company providing professional tax services.

We do not provide tax advice, accounting advice, legal advice, financial advice, VAT advice, payroll advice, bookkeeping advice, business compliance advice, or professional advice of any kind.

This applies to both Ireland and UK users.

Any VAT/tax summaries, calculations, categories, reports, exports, receipt suggestions, invoice totals, quote totals, mileage totals, or other outputs generated by SoleBooks are provided as general productivity and record-keeping tools only.

You are responsible for checking all information before relying on it. This includes, but is not limited to:

• Whether an expense is allowable in Ireland, the UK, or any other relevant jurisdiction.
• Whether VAT can be reclaimed.
• Whether a VAT rate is correct.
• Whether your VAT registration status is correct.
• Whether your tax treatment is correct.
• Whether a receipt has been categorised correctly.
• Whether invoice or quote figures are accurate.
• Whether your mileage records are complete and accurate.
• Whether exports are suitable for your accountant, Revenue, HMRC, or any other authority.
• Whether you are keeping records for the correct period required by law.

You should speak to a qualified accountant, tax adviser, bookkeeper, solicitor, or other appropriate professional before making tax, accounting, legal, financial, VAT, payroll, or compliance decisions.

4. Your responsibility for business and tax records

You are responsible for keeping complete, accurate, readable, and legally compliant business records.

SoleBooks may help you organise records, but it does not take over your legal obligations. You remain responsible for:

• Keeping original receipts, invoices, statements, and supporting documents where required.
• Keeping records for the legally required retention period in Ireland, the UK, or any other jurisdiction that applies to you.
• Making sure records are accurate, readable, complete, and available if requested by Revenue, HMRC, an accountant, an auditor, a court, or another authority.
• Making sure your records are not lost if your device is lost, damaged, stolen, reset, corrupted, replaced, wiped, upgraded, or deleted.
• Checking that any digital copies you keep are sufficient for your own tax, accounting, VAT, legal, or audit requirements.
• Maintaining suitable backups and disaster recovery arrangements.

Ireland and the UK may have different tax, VAT, accounting, and record-retention rules. These rules can also vary depending on your business type, VAT status, filing status, accounting method, and individual circumstances.

SoleBooks does not guarantee that a digital receipt, scanned receipt, extracted receipt text, exported PDF, exported CSV, or app record will be accepted by Revenue, HMRC, an accountant, auditor, court, bank, lender, insurer, or other third party.

5. Keep physical and backup copies of important records

You should not rely on SoleBooks as your only copy of important business records.

You should keep at least two copies of important receipts, invoices, quotes, mileage records, tax records, VAT records, export files, and supporting documents.

For important business records, we strongly recommend that you maintain a sensible disaster recovery approach. This may include:

• Keeping original paper receipts where available.
• Keeping hard copies or printed copies of important records where appropriate.
• Exporting records regularly from SoleBooks.
• Saving exported records somewhere outside the app.
• Keeping a secure cloud backup.
• Keeping a secure local backup.
• Keeping an accountant-ready export pack.
• Keeping copies with your accountant or bookkeeper where appropriate.
• Checking that your iCloud or device backup is actually enabled and working.
• Testing that you can access exported records before relying on them.
• Keeping records in a way that remains readable for the full legal retention period that applies to you.

If you lose access to your device, delete the app, delete your records, disable backups, lose access to your Apple ID, suffer device damage, reset your device, overwrite your backup, or lose exported files, your SoleBooks records may be permanently lost.

6. Local storage and deletion risk

SoleBooks is designed so that your core business records are stored on your device and, where you enable or use it, through Apple iCloud or Apple device backup services linked to your Apple ID.

We do not operate SoleBooks as a full cloud accounting platform where all your records are centrally stored and recoverable from our servers.

This means:

• If you delete records in the app, we may not be able to recover them.
• If you uninstall the app, your records may be deleted depending on your device and backup settings.
• If you lose your device, your records may be lost unless you have a working backup.
• If your device is damaged, corrupted, stolen, reset, replaced, or wiped, your records may be lost unless you have a working backup.
• If you disable iCloud or device backups, your records may not be backed up.
• If you lose access to your Apple ID or iCloud account, you may lose access to backed-up records.
• If an Apple backup fails, is incomplete, or is overwritten, records may not be recoverable.
• If you export files and then delete or lose those exported files, we may not be able to recreate them.

You are responsible for deciding whether SoleBooks is suitable for your record-keeping needs and for maintaining appropriate backups.

7. Receipt scanning and AI-assisted receipt processing

SoleBooks may include receipt scanning and AI-assisted receipt processing features.

These features may help extract or suggest information such as:

• Merchant or supplier name.
• Date.
• Receipt total.
• VAT or tax amount.
• Currency.
• Item descriptions.
• Expense category.
• Other text printed on a receipt.

AI-assisted receipt processing is provided to reduce manual data entry. It may be inaccurate, incomplete, delayed, unavailable, or unsuitable for your specific tax or accounting situation.

You must review and correct all AI-assisted results before saving, exporting, submitting, or relying on them.

You are responsible for checking:

• The merchant name.
• The receipt date.
• The total amount.
• The VAT or tax amount.
• The currency.
• The category.
• Whether the receipt relates to a genuine business expense.
• Whether the receipt is allowable for tax purposes.
• Whether the receipt is suitable evidence for your records.
• Whether the extracted text matches the original receipt.

SoleBooks does not guarantee that AI-assisted receipt results will be accurate, tax-compliant, accountant-approved, or accepted by Revenue, HMRC, or any other authority.

8. Receipt images and extracted text

Where AI-assisted receipt processing is used, SoleBooks is designed to send extracted receipt text for processing rather than the original receipt image.

You should still assume that receipt text may contain personal or business information, depending on what appears on the receipt.

You should avoid scanning or processing receipts containing unnecessary sensitive personal information unless you have a lawful reason to do so and are comfortable with that information being processed as part of the feature.

9. Quotes, invoices, and business documents

SoleBooks may help you create quotes, invoices, and other business documents.

You are responsible for ensuring that any quote, invoice, receipt record, export, or business document you create using SoleBooks is accurate, complete, lawful, and suitable for your business.

You are responsible for checking:

• Business name and contact details.
• Client details.
• Invoice numbers and quote numbers.
• Dates.
• Line items.
• Prices.
• Discounts.
• VAT registration details.
• VAT rates and VAT amounts.
• Payment terms.
• Bank or payment details.
• Legal wording required for your business.
• Whether the document satisfies your tax, accounting, or contractual requirements.

SoleBooks does not guarantee that any quote, invoice, export, or document created in the app meets all legal, tax, accounting, VAT, contractual, industry, or professional requirements.

10. VAT and tax settings

SoleBooks may allow you to configure VAT, tax, business, and currency settings for Ireland and the United Kingdom.

You are responsible for choosing the correct settings for your business. We do not verify whether your VAT number, tax status, VAT rate, accounting period, business type, tax treatment, country setting, or currency setting is correct.

Irish and UK VAT/tax rules are not identical. You must check that the settings you use are suitable for your country, business type, VAT status, and tax circumstances.

You should check your settings carefully and take professional advice where needed.

Incorrect settings may result in incorrect records, summaries, invoices, exports, or calculations. We are not responsible for losses, penalties, interest, missed filings, rejected claims, incorrect returns, or other consequences caused by incorrect settings, incorrect user input, incorrect assumptions, or failure to obtain professional advice.

11. Exports and accountant-ready packs

SoleBooks may allow you to export records in formats such as PDF, CSV, or accountant-ready packs.

Exports are provided for convenience. You are responsible for checking that any export is complete, accurate, readable, and suitable before sending it to an accountant, bookkeeper, tax adviser, Revenue, HMRC, a bank, a lender, an insurer, a client, or any other third party.

You should keep independent copies of exported records outside the app. You should also check that exported files open correctly and contain the information you expect.

12. Subscription, trial, payment, cancellation, and refunds

SoleBooks may offer paid features through an auto-renewing subscription, free trial, or in-app purchase.

Payments, renewals, cancellations, and refunds are handled by Apple through the App Store and your Apple ID.

You are responsible for managing your subscription through your Apple account settings.

Unless Apple’s rules or applicable law provide otherwise:

• Subscriptions renew automatically unless cancelled in time through Apple.
• Deleting the app does not automatically cancel your subscription.
• We do not receive your full payment card details.
• Refund requests are generally handled through Apple.
• Access to paid features may end if your subscription expires, is cancelled, cannot be renewed, or is refunded.

You should review Apple’s own App Store subscription and refund terms for details.

13. Free trials and promotional access

If SoleBooks offers a free trial or promotional access, the terms shown in the App Store or in the app at the time of signup apply.

You are responsible for cancelling before the trial ends if you do not want to continue with a paid subscription.

Availability, length, pricing, and eligibility for free trials or promotions may change.

14. Updates and changes to SoleBooks

We may update, improve, change, suspend, or remove parts of SoleBooks from time to time.

This may include changes to:

• App features.
• Design.
• Receipt scanning.
• AI-assisted processing.
• Exports.
• Subscription features.
• Supported devices.
• Supported iOS versions.
• Integrations.
• Pricing.
• Support options.
• Website content.
• Legal pages.

We will try to avoid unnecessary disruption, but we do not guarantee that every feature will always be available, unchanged, or supported forever.

You are responsible for exporting and backing up important records before updating the app, changing devices, deleting the app, or making major changes to your device or Apple account.

15. Availability and technical issues

We aim to keep SoleBooks useful and reliable, but we do not guarantee uninterrupted or error-free operation.

SoleBooks may be unavailable, limited, delayed, or affected by:

• Bugs.
• App crashes.
• Device issues.
• iOS updates.
• Apple service issues.
• iCloud issues.
• Network problems.
• Third-party service outages.
• AI processing outages.
• Maintenance.
• Security issues.
• Compatibility changes.
• User configuration errors.
• Data corruption or backup failures.

You should not rely on SoleBooks as your only method of accessing critical business records.

16. User input and accuracy

SoleBooks relies heavily on information entered, scanned, imported, configured, reviewed, corrected, or approved by you.

You are responsible for the accuracy and legality of all information you enter or store in the app.

We are not responsible for consequences caused by:

• Incorrect user input.
• Missing records.
• Duplicate records.
• Incorrect categories.
• Incorrect VAT or tax settings.
• Incorrect invoice or quote numbers.
• Incorrect client information.
• Incorrect dates.
• Incorrect totals.
• Incorrect mileage records.
• Incorrect receipt extraction.
• Incorrect AI-assisted suggestions.
• Failure to review app outputs.
• Failure to export records.
• Failure to maintain backups.
• Failure to retain original documents.
• Failure to seek professional advice.

17. Acceptable use

You must not misuse SoleBooks.

You must not use SoleBooks to:

• Break the law.
• Create fraudulent invoices, receipts, expenses, claims, records, or documents.
• Misrepresent income, expenses, VAT, tax, or business activity.
• Store or process information you have no right to use.
• Upload, enter, or process unlawful, harmful, abusive, defamatory, discriminatory, or infringing content.
• Interfere with the app, website, servers, APIs, or third-party services.
• Attempt to reverse engineer, copy, modify, scrape, attack, overload, or disrupt SoleBooks.
• Circumvent subscription, payment, entitlement, or access controls.
• Use SoleBooks in a way that harms us, other users, third parties, or the operation of the service.

We may suspend, restrict, or terminate access where we reasonably believe SoleBooks has been misused.

18. Your legal and compliance obligations

You are responsible for understanding and complying with the laws, rules, professional obligations, tax obligations, VAT obligations, business obligations, employment obligations, consumer obligations, record-keeping obligations, and contractual obligations that apply to you.

This includes any obligations that apply in Ireland, the United Kingdom, or any other country where you live, trade, invoice clients, claim expenses, reclaim VAT, file returns, or keep records.

SoleBooks does not guarantee compliance with any specific legal or tax regime.

If you operate in more than one country, work with overseas clients, are VAT registered, employ staff, operate through a company, claim expenses, reclaim VAT, issue invoices, or submit tax returns, you should obtain advice from an appropriate professional.

19. No professional relationship

Your use of SoleBooks does not create an accountant-client, tax adviser-client, solicitor-client, financial adviser-client, agency, fiduciary, employment, partnership, or professional advisory relationship between you and LabNua.

Support responses are provided to help with app usage only. They are not tax, accounting, legal, financial, VAT, payroll, or professional advice.

20. Third-party services

SoleBooks may depend on or interact with third-party services, platforms, or providers, including Apple, iCloud, App Store services, Firebase, analytics services, crash reporting services, AI text-processing services, hosting providers, email providers, and other technical service providers.

We are not responsible for the availability, accuracy, security, performance, policies, outages, pricing, changes, or decisions of third-party services.

Your use of third-party services may be subject to their own terms and privacy policies.

21. Privacy

Our processing of personal data is described in the SoleBooks Privacy Policy, available at https://www.labnua.com/solebooks/privacy/.

You should read the Privacy Policy together with these Terms.

22. Intellectual property

SoleBooks, LabNua, the app design, branding, logos, website content, text, graphics, icons, code, features, workflows, and other materials are owned by us or our licensors and are protected by intellectual property laws.

You may use SoleBooks only for your own lawful personal or business record-keeping purposes in accordance with these Terms.

You must not copy, reproduce, modify, distribute, sell, lease, resell, sublicense, reverse engineer, or create derivative works from SoleBooks except where permitted by law.

You retain responsibility for the business records, client details, receipts, invoices, quotes, and other information you enter into the app.

23. Limitation of liability

Nothing in these Terms excludes or limits liability where it would be unlawful to do so. This includes liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any rights that cannot be excluded under applicable consumer law.

To the fullest extent permitted by law, we are not liable for:

• Loss of profits.
• Loss of revenue.
• Loss of business.
• Loss of opportunity.
• Loss of goodwill.
• Loss of anticipated savings.
• Loss of data.
• Loss of records.
• Loss of receipts.
• Loss of exports.
• Loss caused by device failure.
• Loss caused by backup failure.
• Loss caused by user deletion.
• Loss caused by incorrect user input.
• Loss caused by incorrect VAT, tax, or business settings.
• Loss caused by inaccurate AI-assisted processing.
• Loss caused by reliance on app outputs without review.
• Loss caused by failure to keep original documents.
• Loss caused by failure to keep backup copies.
• Loss caused by failure to obtain professional advice.
• Tax penalties, interest, fines, audits, rejected claims, incorrect returns, or compliance failures.
• Indirect, consequential, special, punitive, or exemplary losses.

SoleBooks is provided as a productivity and record-keeping tool. You are responsible for checking outputs, maintaining records, keeping backups, and obtaining professional advice.

24. No guarantee of tax authority acceptance

We do not guarantee that records, scans, exports, AI-assisted receipt data, summaries, invoices, quotes, reports, PDFs, CSVs, or any other SoleBooks output will be accepted by Revenue, HMRC, an accountant, bookkeeper, auditor, bank, lender, insurer, court, client, or other third party.

You are responsible for checking what format, evidence, retention period, and supporting documentation is required for your circumstances.

25. Consumer rights

If you use SoleBooks as a consumer, you may have legal rights under applicable consumer laws.

Nothing in these Terms is intended to remove, restrict, or replace rights that cannot lawfully be excluded.

For Ireland users, this may include mandatory rights under Irish and EU consumer protection law.

For UK users, this may include mandatory rights under UK consumer protection law, including rights that apply to paid digital content and services.

If there is a conflict between these Terms and mandatory consumer law that applies to you, the mandatory consumer law will apply.

26. Business use

SoleBooks is designed mainly for business and professional record-keeping by sole traders, freelancers, contractors, and small businesses.

If you use SoleBooks for business purposes, you agree that you are responsible for ensuring the app is suitable for your business needs and that you have appropriate professional support, backup procedures, record-retention processes, and compliance checks in place.

27. Termination

You may stop using SoleBooks at any time.

You are responsible for exporting and backing up your records before deleting the app, cancelling a subscription, changing device, wiping your device, or closing an Apple account.

We may suspend or terminate access to SoleBooks or related services where we reasonably believe:

• You have breached these Terms.
• You have misused the app.
• Your use creates legal, security, operational, or reputational risk.
• We are required to do so by law, Apple, a court, regulator, or service provider.
• A service is discontinued or no longer commercially or technically viable.

Termination does not affect rights or obligations that should reasonably continue after termination, including payment obligations, ownership, disclaimers, record-keeping responsibility, backup responsibility, limitation of liability, and dispute terms.

28. Changes to these Terms

We may update these Terms from time to time.

The latest version will be available at https://www.labnua.com/solebooks/terms/.

If we make material changes, we may notify users through the app, website, App Store listing, or another appropriate method.

By continuing to use SoleBooks after updated Terms take effect, you agree to the updated Terms.

29. Governing law and users in Ireland and the UK

These Terms are governed by the laws of Ireland, except where mandatory consumer protection laws in your country require otherwise.

If you are a consumer living in the United Kingdom, you may also have rights under mandatory UK consumer protection laws. Nothing in these Terms is intended to remove or reduce those rights.

If you are a consumer living in Ireland, you may also have rights under mandatory Irish and EU consumer protection laws. Nothing in these Terms is intended to remove or reduce those rights.

If you use SoleBooks for business purposes, you agree that Irish law applies to these Terms to the fullest extent permitted by law.

If any part of these Terms is found to be invalid, unlawful, or unenforceable, the rest of the Terms will continue to apply.

30. Contact

For questions about these Terms or SoleBooks support, contact support@labnua.com.